Havelock Recruit

Generated privacy notice – professional services 

Havelock Recruit Ltd customer privacy notice

This privacy notice tells you what to expect us to do with your personal information.

• Contact details
• What information we collect, use, and why
• Lawful bases and data protection rights
• Where we get personal information from
• How long we keep information
• Who we share information with
• How to complain

 

Contact details

Telephone

07519460095

Email

jemimah@havelockrecruit.co.uk

 

What information we collect, use, and why

We collect or use the following personal information for recruitment purposes:

• Contact details (eg name, address, telephone number or personal email address)
• Date of birth
• Copies of passports or other photo ID
• Employment history (eg job application, employment references or secondary employment)
• Education history (eg qualifications)
• Details of any criminal convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks )

We also collect or use the following special category information for recruitment purposes. This information is subject to additional protection due to its sensitive nature:

• Health information

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
• Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
• Your right to erasure – You have the right to ask us to delete your personal information. Read more about the right to erasure.
• Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
• Your right to object to processing – You have the right to object to the processing of your personal data. Read more about the right to object to processing.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information for recruitment purposes are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
  • We have a legitimate interest in collecting personal information to connect qualified candidates with potential employers. By registering with us, candidates consent to the processing of their personal information for this purpose. The personal information we collect is limited to your CV, name, contact details, language proficiency, career preferences, city of residence, notice period, and salary expectations. During interviews, candidates may voluntarily disclose health conditions that could affect their performance. Any such health information will only be processed with explicit consent and handled in accordance with applicable data protection laws.

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

 

Where we get personal information from

• Directly from you
• Previous employment

 

How long we keep information

We retain candidate information for up to 12 months after registration or the last contact. For candidates who actively engage with us, data may be kept for up to 24 months to allow us to match you with suitable job opportunities. After this period, personal data is securely deleted or anonymized.

For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above.

 

Who we share information with

Others we share personal information with:

• Third parties:
  • The information we may share with our clients (employers) is limited to the candidates’ CV, salary expectations, and notice period to help match candidates with suitable job opportunities. All shared information is handled securely and only for the purpose of recruitment.
  • Local data processor (Madagascar): We also share limited personal data with a professional payroll and employment administration provider based in Madagascar. This is necessary to facilitate the preparation and signing of employment contracts on our behalf and to process payroll for candidates being hired in Madagascar through Havelock Recruit Ltd. The personal data shared may include identification details, contact information, employment terms, and bank details (for payroll purposes). This data processor acts solely under our instructions, signs contracts on our behalf where required, uses the data only for these specific purposes, and implements appropriate technical and organisational measures to protect your data in accordance with applicable data protection laws.

 

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

21st November 2025 in Northampton, United Kingdom

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